MedSpas Book 30-40% More Consultations
With Automated Follow-Up
We Install AI-Powered Booking Systems That Turn Inquiries Into Appointments Automatically
No monthly retainers. No babysitting software. Just a proven system that works 24/7.
48-72 Hour Setup | You Own It Forever
Two Options:
$497 setup + $297/month (we manage it)
$1,997 one-time (you own it, no monthly fee)
Your Inquiries Are Leaking Revenue
Every week, MedSpas lose thousands in revenue because:
Inquiries aren’t answered fast enough
Follow-ups depend on busy staff
Unqualified patients book consults
No-shows clog your calendar
Old leads are never contacted again
After-hours leads go cold
Running more ads won’t fix this.
The problem isn't traffic.
It's what happens AFTER someone reaches out.
Here's Exactly What We Install
AI-Powered Response System
✓ Responds to inquiries in under 60 seconds (SMS + email)
✓ Works 24/7 (nights, weekends, holidays)
✓ Handles Instagram DMs, Facebook messages, website forms
Smart Qualification
✓ Asks custom questions before booking
✓ Filters out price shoppers and tire-kickers
✓ Only serious patients reach your calendar
Automated Follow-Up
✓ 3-5 touch sequence over 7 days if lead doesn't respond
✓ Personalized based on treatment interest
✓ Converts 20-30% of non-responders into bookings
No-Show Reduction Protocol
✓ SMS reminders 48 hours before appointment
✓ SMS reminders 2 hours before appointment
✓ Easy rebooking link if they need to reschedule
Typical result: 40-60% reduction in no-shows
Lead Re-Engagement Campaigns
✓ One-click campaigns to re-contact old leads (3-12 months)
✓ Perfect for new service launches or promotions
✓ Most MedSpas book 5-10 consultations from old database
Full Integration
✓ Connects to your website, Instagram, Facebook
✓ Syncs with Google Calendar, Acuity, or existing booking system
✓ Works with your current tools (no rip-and-replace)
Platform: Built on GoHighLevel (HIPAA-compliant option available)
From Inquiry to Booked Appointment in 48-72 Hours
Step 1: Book Review Call (15-20 minutes)
We look at your current booking process and identify gaps. If it's a fit, we move forward. If not, we'll tell you honestly.
Step 2: Onboarding (Day 1)
You give us access to:
Your website
Social media accounts (Instagram, Facebook)
Calendar system
Existing CRM (if you have one)
We send you a simple onboarding form, takes 10 minutes to fill out.
Step 3: System Build (Day 2-3)
We build your custom automation:
You give us access to:
Your website
Social media accounts (Instagram, Facebook)
Calendar system
Existing CRM (if you have one)
You don't do anything. We handle it all.
Step 4: Testing & Launch (Day 4)
We test everything with dummy leads to make sure it works perfectly. Then we flip the switch and you're live.
Step 5: 30-Day Check-In (Included)
We review performance after 30 days:
* How many leads responded?
* How many booked?
* What's the no-show rate?
We make any needed adjustments (included in setup).
Total Timeline: 48-72 hours from payment to live system
NovaAgency vs Monthly Marketing Agencies
What They Do
Setup Cost
Monthly Cost
Contract Length
Do You Own It?
What Happens If You Stop Paying?
Year 1 Total Cost
Year 2 Total Cos
Traditional Agencies
Run ads, manage social media, "send you leads"
$0-1,000
$1,500-3,000/month
3-12 months minimum
❌ No (stops working if you cancel)
Everything stops immediately
$18,000-36,000
$18,000-36,000
NovaAgency.AI
Install automation that converts YOUR existing traffic
$497 (managed) or $1,997 (own it)
$297/month OR $0 (one-time option)
Month-to-month OR no monthly fee
✅ Yes (with one-time option)
You keep the system (one-time option)
$4,061 (managed) OR $1,997 (own it)
$3,564 OR $0
Bottom line:
Agencies charge $18k-36k per year. We charge $2k-4k and you own the system.
Pricing
Two Ways to Get Started
Option 1: Managed Service (Most Popular)
$497 Setup + $297/Month
✓ We install your complete system (48-72 hours)
✓ We manage and optimize it ongoing
✓ Unlimited updates to workflows and messaging
✓ Monthly performance reviews
✓ Ongoing support and troubleshooting
Cancel anytime after 30 days. No contract.
Option 2: One-Time Ownership
$1,997 One-Time (No Monthly Fee)
✓ We install your complete system (48-72 hours)
✓ We train you or your team on how it works
✓ You own it forever—no monthly fees
✓ 30 days of support included
✓ After 30 days: $150/hour for updates (optional)
Perfect for MedSpas that want full control.
Not Sure Which Option?
Book the 15-min review call. We'll help you decide which makes sense for your situation.
This Is a Fit If You:
This Is a Fit If You:
• Run an established MedSpa (8+ months)
• Offer injectables, laser, or body services
• Already receive patient inquiries
• Want fewer missed bookings and no-shows
• Prefer systems over ongoing vendors
This Is Not a Fit If You:
• Are a startup or solo injector
• Want “more leads” without fixing operations
• Are price shopping agencies or tools
• Expect unlimited customization
• Aren’t the decision-maker
We're selective.
This works for established MedSpas, not startups.
FAQ
What if I already have a CRM or booking system?
Perfect. We integrate with most systems (Vagaro, Boulevard, Zenoti, Acuity, Square, etc.).
We don't replace what you have we make it work better.
Is this HIPAA-compliant?
GoHighLevel offers a HIPAA-compliant version for an additional $297/month. Most MedSpas don't need this unless you're storing medical records. We can discuss on the review call.
Can I see examples of the system before I buy?
Yes. On the review call, we can show you a demo of how the automation works and what the chatbot looks like.
What if I want to make changes after setup?
Managed service ($297/month): Unlimited updates included.
One-time ownership: Minor tweaks included for 30 days.
After that, $150/hour for changes (most clients don't need this).
How do I know this will work for my MedSpa?
Book the 15-minute review call. We'll look at your current process and tell you honestly if this makes sense. If it's not a fit, we'll say so.
What if I'm not getting enough inquiries to begin with?
This system converts MORE of your existing traffic. If you need more traffic first, we're not the right solution. Focus on ads/SEO first, then come back when you're getting 15+ inquiries per month.
Can you guarantee results?
No one can guarantee results in marketing. But here's what we CAN say: The system will respond faster than a human, follow up more consistently than your staff, and send reminders that most MedSpas don't send. That's why it works.
Do you offer payment plans?
For the managed service: Just pay $497 upfront, then $297/month.
For one-time ownership: We can split it ($1,000 now, $997 in 30 days). Ask on the review call.
What happens if I cancel the managed service?
The system stops receiving updates and support, but it keeps running. You'd need to manage it yourself or hire someone else. Or you can pay the difference to convert to full ownership ($1,500 to own it outright).
Stop Losing Revenue to Slow Follow-Up
Book a 15-20 minute review call. We'll look at your current booking process and tell you clearly if this system makes sense for you.
If it's a fit: You'll be live in 48-72 hours.
If it's not: We'll tell you honestly and you're out nothing but 15 minutes.
AI-Powered Booking Infrastructure for MedSpas
Copyright 2026 © NovaAgency.AI All Rights Reserved.